TaxSimba — Tools, Laptops and Equipment: Expenses or Capital Allowances?
Preparation worksheet

Optional offline planning aid, not a tax return or filing confirmation.
Keep completed notes securely; never include passwords or one-time codes.

WORK THROUGH THIS EXAMPLE
Keep the item’s invoice, business-use evidence, purchase date, finance agreement and later disposal together. The accounting method affects the tax route, while loan principal and the asset purchase are not two separate deductions for the same cost.

DECISION TO RESOLVE
Can the accountant follow the item from purchase through use to disposal without duplicate claims?

YOUR POSITION
Relevant year and source: ____________________
Evidence supporting your answer: ____________________
Missing item and who will obtain it: ____________________
Deadline or next review date: ____________________

1. Collect invoices and acquisition dates.
Notes: ______________________________

2. Confirm the accounting method.
Notes: ______________________________

3. Describe business and private use.
Notes: ______________________________

4. Provide finance and previous-ownership details.
Notes: ______________________________

5. Track disposals, trade-ins and earlier claims.
Notes: ______________________________

Actions agreed and responsible person:
____________________________________

Guide: https://taxsimba.co.uk/blogs/self-employed-equipment-cash-basis-capital-allowances
Check the current guide and official sources before relying on a deadline or process.