TaxSimba — Uber and Private-Hire Driver Tax Returns: A Record-Keeping Checklist
Preparation worksheet

This is an optional offline planning aid, not a tax return or a filing confirmation.
Keep completed notes securely. Do not add passwords or one-time security codes.

PRACTICAL TASK
Before comparing mileage with actual vehicle costs Identify the vehicle type and previous claims first. HMRC excludes certain commercially designed vehicles, including black cabs, from simplified mileage. Prior capital-allowance or purchase-expense claims can also prevent its use. A private-hire car is not automatically treated the same as every taxi. Keep a dated business-mile log alongside actual running costs so an eligible comparison can be made. The tax year matters: HMRC lists 45p for the first 10,000 qualifying car or goods-vehicle miles before 6 April 2026, rising to 55p for 2026/27. The rate above 10,000 remains 25p. Check the linked mileage guide before using a rate.

Outcome to confirm: ____________________
Evidence or reference: ____________________
Person responsible and next check date: ____________________

1. Platforms and statement periods
Notes: ______________________________

2. Gross fares, cash fares and other receipts
Notes: ______________________________

3. Fees, refunds and payout reconciliation
Notes: ______________________________

4. Vehicle documents and mileage evidence
Notes: ______________________________

5. Private use and other work
Notes: ______________________________

Actions agreed with accountant:
____________________________________

Guide: https://taxsimba.co.uk/blogs/uber-private-hire-driver-tax-return

Check the current guide and official sources before relying on a deadline or process.